At Immortal Churches of Christ Acts, we believe every interaction is rooted in sacred trust and ethical stewardship. We strictly adhere to India's Digital Personal Data Protection (DPDP) Act, 2023 and applicable privacy laws. We pledge that we will never sell, rent, commercialize, or trade your personal contact or financial data to any third party under any circumstances.
1. Introduction & Scope
This Privacy Policy governs the manner in which Immortal Churches of Christ Acts ("we", "our", "us", or the "Trust") collects, uses, maintains, and safeguards information gathered from visitors, donors, volunteers, beneficiaries, and platform users ("you", "donor", or "user") through our official website, digital portals, and offline ministry outreach programs.
By visiting, browsing, registering, or contributing through our website (accessible at churchofchristacts.live), you acknowledge that you have read, understood, and consented to the data collection and processing practices described herein. If you do not agree with this policy, please refrain from using our digital services.
2. Information We Collect
We only collect personal information that is reasonably necessary to fulfill our charitable, spiritual, and community welfare objectives, maintain statutory records under Indian law, and communicate transparently with our supporters.
Provided by you when making a donation, volunteering, filling the contact form, or subscribing to mission updates (e.g., Full Name, Email Address, Phone/WhatsApp number, Postal Address, and Optional PAN for 80G tax receipts).
Contribution amount, selected program or appeal, date/time, payment method (UPI, Net Banking, Card, NEFT), unique transaction IDs, and whether you opted for public anonymity.
Browser type, device classification, operating system, internet protocol (IP) address, pages visited, time spent per page, and referring URLs to optimize site speed and security.
Skills, community service availability, district location, subject, and message content submitted through our online inquiry portals or community relief registration drives.
| Category of Data | Examples of Collected Items | Primary Legal & Operational Purpose |
|---|---|---|
| Identity & Contact | Name, Mobile No, Email, Postal Address | Sending receipt acknowledgments, volunteer coordination, prayer requests. |
| Fiscal Compliance | PAN, Transaction Reference, Amount | Audited books of accounts, statutory compliance with Income Tax guidelines in India. |
| Donor Preference | Specific program sponsorship, Anonymous flag | Ensuring contributions reach designated orphan, blind, food, or medical relief funds. |
| System Security | IP Address, timestamp, user agent | Preventing automated spam, malicious attacks, and safeguarding platform integrity. |
3. How We Use Your Information
All gathered data is utilized exclusively for legitimate socio-spiritual operations and non-profit administration. Specific use cases include:
- Processing Charitable Contributions: Generating official digital donation vouchers, verifying fund receipts, and routing contributions to specific causes (e.g. Free Hostel for Destitutes, Training for the Blind, Child Education).
- Ministry & Impact Reporting: Sharing transparent annual reports, quarterly impact newsletters, photographic documentation, and accounts of social outreach (you may unsubscribe at any time).
- Responding to Queries: Providing swift feedback to prayer requests, general inquiries, and partnership proposals sent via our contact channels.
- Statutory Audits: Meeting financial transparency standards prescribed for registered trusts under the Indian Trusts Act and Income Tax authorities.
- Enhancing Platform Experience: Resolving broken links, improving mobile responsiveness, and preventing denial-of-service or fraudulent donation attempts.
4. Donor Privacy & Payment Security
We never store, see, or process raw credit/debit card numbers, CVVs, or bank account PINs on our servers. All online financial transactions are processed securely through RBI-licensed payment gateways and encrypted UPI switches.
When you initiate a donation through our platform:
- End-to-End Encryption: Payment sessions are safeguarded with industry-standard 256-bit TLS/SSL cryptographic encryption.
- Anonymous Contributions: If you select the "Make my donation anonymous" toggle, your identity will be shielded from all public publications, donor honor walls, and promotional literature.
- Direct Bank Transfers: For direct NEFT, RTGS, IMPS, or official UPI transfers, only bank statement entries reconciled by our accredited chartered accountants are preserved for statutory accounting.
- Receipt Dispatch: Automated donation receipts and tax confirmations are emailed strictly to the verified donor address provided at the time of payment.
5. Data Sharing & Disclosure Limitations
We strictly enforce the principle of minimal data dissemination. We do not sell, trade, barter, or rent your personal information to marketing brokers, commercial advertisers, or unrelated organizations.
Information is only shared under the following limited, legally mandated conditions:
- Authorized Service Providers: Trusted third-party service providers (such as official SMS gateways, transactional email dispatchers, and licensed banking/UPI gateways) who process requests on our behalf under strict non-disclosure obligations.
- Legal & Regulatory Mandate: When compelled by valid summons, court orders, or statutory requests from the Government of India, Income Tax authorities, or law enforcement bodies.
- Emergency Protection: In extraordinary situations where disclosure is imperative to prevent imminent physical harm or protect the legal rights, safety, or property of beneficiaries, children under our care, or the Trust.
7. Data Security Standards
We employ multi-layered administrative, technological, and physical measures to protect all donor, volunteer, and operational data against unauthorized access, alteration, disclosure, or accidental destruction.
- Strict Access Control: Access to the administrative portal is restricted to authorized trustees and key ministry coordinators via encrypted, salted password hashes and session verifications.
- Database Hardening: All database queries are executed using parameterized PDO statements to prevent SQL injection vulnerabilities.
- Regular Backups: Redundant off-site encrypted backups are performed to safeguard organizational memory and historical accounts.
- Physical Office Security: Physical documents, ledger books, and paper receipts are safeguarded within locked archives at our registered office in Visakhapatnam.
8. Child Protection & Beneficiary Dignity
Protecting vulnerable children, orphans, and destitute individuals is at the very core of our Christian ethos and social mandate.
- Minor Consent: We do not knowingly solicit or collect personally identifiable data directly from minors under 18 years of age without explicit parental or guardian permission.
- Dignity in Photography: All photographs and video stories of children and beneficiaries featured on our website and social media are captured with prior ethical consent, upholding their safety, self-esteem, and bodily dignity.
- Shielding Identifying Details: Surnames, specific hostel dorm addresses, and sensitive health backgrounds of sponsored children are never publicly disclosed online to protect their privacy and well-being.
9. Your Rights & Choices
In compliance with the Digital Personal Data Protection Act, 2023, you hold the following rights regarding your personal information:
- Right to Access: You may request a summary of the personal information we hold in our donor records.
- Right to Correction: If your address, email, or telephone number has changed, you may request an immediate update to ensure receipt accuracy.
- Right to Erasure / Withdrawal: You may request the deletion of your personal data from promotional contact lists, subject to mandatory legal and financial retention requirements.
- Right to Opt-Out: Every newsletter and promotional dispatch contains an opt-out mechanism, or you may email us directly to halt communications.
10. Data Retention Period
We retain personal information only for the duration necessary to satisfy the objectives for which it was gathered:
- Donation Books & Audit Logs: Maintained for a minimum statutory period of 7 to 8 years in compliance with the Indian Income Tax Act, 1961 and non-profit accounting standards.
- General Inquiries & Messages: Retained for up to 12 months for quality assurance and communication follow-up, after which they are securely purged.
- Newsletter & Volunteer Directories: Maintained until you notify us to update or delete your contact preferences.
11. External Links & Third-Party Services
Our website may contain links to external third-party platforms, such as Facebook, Instagram, LinkedIn, YouTube, WhatsApp, and banking portals. Please be aware that once you exit our domain, our Privacy Policy no longer applies. We encourage you to review the privacy notices of external websites prior to submitting any personal data.
12. Modifications to this Privacy Policy
Immortal Churches of Christ Acts reserves the right to revise or update this Privacy Policy at our discretion to reflect evolving regulatory directives, technological updates, or administrative revisions.
When changes are made, the "Last Updated" date at the top of this document will be revised accordingly. Your continued use of our website or contribution following the publication of any modifications signifies your acceptance of the updated terms.
13. Grievance Officer & Contact Details
In accordance with the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023, the details of our designated Grievance Officer and Data Custodian are provided below:
Trust Grievance & Privacy Officer
For any queries, data rectification requests, or concerns regarding your privacy, please write to our designated officer. We are committed to responding to verified inquiries within 48 business hours.